AWM help
For the user-role related enquiries, such as getting permission to access AWM, please contact your School Executive Support Officer.
Any other enquiries related to academic workload management or sessional contract processes can be directed to Employee Services (dpc@csu.edu.au).
User guides
A complete list of the user guides, quick reference guides (QRG) and documents from training sessions or presentations for AWM.
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192.2 KB
AWM Role Permissions
A list of each school role in AWM and the tasks that it can perform
Academic Workload Adjustment for Extended Leave
Adjustments to a non-sessional academic’s workload may be necessary when they are proceeding on a period of extended leave (for example long service leave, parental leave or leave without pay).
489.1 KB
Access Own Terms of Employment QRG
356.9 KB
Access Own Workload Detail QRG
355.7 KB
Access Own Workload Summary QRG
399.3 KB
Access Terms of Employment QRG
356.8 KB
Action a Post Census Item QRG
368.9 KB
Add a Discipline
368.9 KB
Add a School to a Discipline
374.1 KB
Add a User to School Roles QRG
374.7 KB
Add a Verifier to Discipline Roles QRG
449.2 KB
Add a Work Item for a Non Sessional Academic
736.5 KB
Add a Work Item for a Non Sessional Academic QRG
646.6 KB
Add a Work Item for a Sessional Academic
695.0 KB
Add a Work Item for a Sessional Academic QRG
367.4 KB
Add an End Date to a Discipline
591.0 KB
Add the First Work Item for a Sessional Academic QRG
309.1 KB
Allocate Supervision Work for Honours, PhD, Masters Students
719.7 KB
Allocate Supervision Work for Honours, PhD, Masters Students QRG
403.0 KB
Allocating Work for Hybrid Subject Offerings
375.0 KB
Amend an Approved Non Sessional Workload
356.6 KB
Approve a Non Sessional Workload
375.3 KB
Approve a Non Sessional Workload QRG
402.3 KB
Approving Sessional Staff in Academic Workload Manager
580.1 KB
Approving Sessional Staff in Academic Workload Manager QRG
497.1 KB
Clone Work of an Offering, Subject or Other Work
619.0 KB
Delete a Work Item
366.9 KB
Delete a Work Item QRG
486.8 KB
Delivery
374.4 KB
Edit Default Planner/Checker/Approver
374.4 KB
Edit Profile Information for a Sessional Academic QRG
589.6 KB
Edit a Work Item
378.0 KB
Edit a Work Item QRG
134.9 KB
Enterprise Agreement Extract - Casual Academic Salary Rates
Schedule I Part B from the Charles Sturt University Enterprise Agreement 2023-2025. This extract provides explanation of the casual academic pay codes, including associated working time and examples of "other academic activity", as well as the scheduled rate increases.
566.4 KB
Filter Discipline on Non Sessional Workloads
870.3 KB
International Registrations and Workload Planning
A guide on international sessional staff registering their interest, how to plan work and the process for the Agreement for Services generated.
551.3 KB
Issue a Contract and Schedule of Work (SoW)
381.6 KB
Issue a Contract and Schedule of Work (SoW) QRG
417.8 KB
Maintain Offering Settings
373.1 KB
Maintain Offering Settings QRG
347.9 KB
Maintain Subject Settings
374.2 KB
Maintain Subject Settings QRG
Managers' Guide: Producing reasonable workload allocation
To guide heads of school, workload planners and school workload committees through the process of reasonable allocation of workloads. This document covers the development and review of school workload allocation policies; workload allocation and adjustments; and the differences with workload allocation for sessional staff.
1.1 MB
Managers’ Guide: Producing reasonable workload allocations
To guide heads of school, workload planners and school workload committees through the process of reasonable allocation of workloads. This document covers the development and review of school workload allocation policies; workload allocation and adjustments; and the differences with workload allocation for sessional staff.
691.0 KB
Move a Non Sessional Workload Back to Planning QRG
589.5 KB
Move a Non Sessional Workload to the Next Stage
473.3 KB
Move a Sessional Work Item to the Next Stage
767.2 KB
Move a Sessional Work Item to the Next Stage QRG
16.3 KB
Planning Contracts for Sessional Staff End to End
986.5 KB
Post Census Actions Training Session
450.8 KB
Post Census Non Sessional Guide
611.4 KB
Post Census Sessional Guide
155.9 KB
Repeat Work Items for Sessional Staff
AWM will prevent "repeat only" contracts being issued to sessional staff. This means, a contract must have an initial item as well as the repeat item.
821.8 KB
Retrieve Research Students Offering Code
386.3 KB
Retrieve Research Students Offering Code QRG
1.2 MB
Rollover of Subject Offerings, Workload Set-Up and Work Allocations
623.1 KB
School Administration - Discipline Roles
307.6 KB
School Administration - Post Census Actions
800.9 KB
School Administration - School Roles
1.6 MB
School Information Maintainer - Presentation at AO Conference (2018)
Topics covered include the school administration menu, how to run and read the reports in AWM, offering and subject settings and their impact, understanding the status page and setting non-sessional terms of employment for new staff starting part-way through the year or those who change their fraction.
1.7 MB
School Information Maintainer Training Session
258.2 KB
Mapping of Sessional Pay Codes to Work Types
The mapping of work types and sub-types in AWM to the casual academic paycodes in the Enterprise Agreement. Casual academic paycodes commence with AX, MX (Market Rate) or CX (Subject Coordination Rate).
95.5 KB
Sessional Registration Process
Distribute this guide to prospective sessional staff to explain the registration process.
1.8 MB
Sessional Staff Work Allocations Refresher Training Session
461.5 KB
Set Terms of Employment
712.3 KB
Set Terms of Employment for a Placeholder QRG
382.6 KB
Set Workload Planning Roles
578.0 KB
Set Workload Planning Roles QRG
584.8 KB
Steps for a Non Sessional Placeholder
589.9 KB
Steps for a Sessional Placeholder
743.5 KB
Transferring Work Items QRG
357.2 KB
View a Summary of all Subject Offerings in the School QRG
264.4 KB
View a Summary of all Work Items Allocated to a Sessional Academic
566.7 KB
View a Summary of all Work Items Allocated to a Sessional Academic QRG
356.4 KB
View a Summary of all Workloads in the School QRG
364.3 KB
View the Detail of all Work Items Allocated to a Sessional Academic
715.2 KB
View the Detail of all Work Items Allocated to a Sessional Academic QRG
696.6 KB
View the Status of Sessional Academic Workloads in a School QRG
704.0 KB
View the Status of a Non Sessional Academic Workload QRG
186.8 KB
Viewing and Accepting Casual Academic Work Online - QRG
The steps required by a sessional to view and accept, decline or query work in the Casual Academics @ Charles Sturt portal.
955.9 KB
Viewing and Accepting Casual Academic Work Online - User Guide
The steps required by a sessional to view and accept, decline or query work in the Casual Academics @ Charles Sturt portal.
559.8 KB
Waiting to Offer Sessional Contract
376.0 KB
Waiting to Offer Sessional Contract QRG
213.3 KB
Work Type Definitions
Further details and examples for each work type - Update, setup, contact, preparation, marking, consultation, analysis, travel, supervision, development and other.
Workload Policy Development Training - Recording
From the Academic Workload Allocation Project, this training was held in August 2021
609.3 KB
Workload Policy Development Training - Slides
From the Academic Workload Allocation Project, this training was held in August 2021
Continuing and Fixed-Term Workload Calculator
Use this calculator to work out the percentages for AWM where an employee has changed their circumstances during the year. This could include:
- starting part way through a year
- changing fraction
- taking extended leave
- moving into a leadership position